Practical AI & Automated Workflows for Growing Businesses
We help growing companies and regional operators eliminate manual admin work, automate routine daily tasks, and build secure private search engines for internal company files—cutting overhead without adding headcount.
- Cut Admin Time by 60%+
- CIO-Level Leadership & Strategy
- 100% Confidential Data Protection
Award-Winning AI Strategy Delivered Directly by Senior Leadership
Joseph Van Harken is the Founder and Principal at MindRiot Labs, bridging enterprise technology strategy with hands-on system building. In addition to guiding private businesses, Joseph serves as the IT Innovation & Research Innovator-in-Residence at Grand Valley State University (GVSU).
At GVSU, Joseph led the development of ProfAI—an innovative AI-powered learning platform honored with the prestigious 2026 National CIO 100 Award for breakthrough innovation.
At MindRiot Labs, you work directly with Joseph as your Fractional Chief AI Officer. You get senior-level strategy, complete data privacy safeguards, and tailored automation—executed rapidly alongside a battle-tested team of senior developers.
The Hands-On Advantage
We don't deliver theoretical slide decks or leave you with confusing code. We build practical, secure systems inside your existing tools and train your team on how to use them.
We build secure, production-grade applications and automated workflows that integrate seamlessly into your existing enterprise stack—whether Microsoft 365, Google Cloud, or custom APIs.
Joseph Van Harken
CIO 100 Winner • Innovator-in-Residence at GVSU • Systems Developer
Connect on LinkedInInteractive Demo: Private SOP Search Engine
See how our secure, isolated AI models answer employee questions using your internal company documents—keeping 100% of your data private.
Fixed-Price AI Implementation
Flat-rate solutions designed to deliver immediate time savings. Clear deliverables, zero scope creep, no billing surprises.
The 2-Week AI Acceleration Sprint
A high-impact, 14-day implementation designed to tackle your biggest operational bottleneck, build a tailored automation solution, and launch it directly into your business. Built for $2M–$20M business owners looking for fast ROI without long agency commitments or unpredictable hourly bills.
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Week 1: Operations & Security AuditMap bottleneck processes and verify data security requirements.
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Week 2: Build & LaunchDeploy your custom automated workflow, private document search engine, or reporting system.
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Hand-off & SupportLive team training, a clear 1-page system roadmap, and 30 days of post-launch fine-tuning.
- 1 Custom Automated Workflow
- Bank-Grade Data Privacy Protection
- 1-Page Systems Roadmap
- 30 Days of Post-Launch Fine-Tuning
Real Business Impact
See how we replace manual labor with smart, secure automated systems.
PoolzHQ / Bilz HQ
Automated Scheduling & Local Marketing for Field Teams
Field operators spent 15+ hours a week juggling manual routes, dispatching crews, and posting local marketing updates.
Built a custom management dashboard paired with an automated AI assistant that plans, writes, and schedules local marketing campaigns automatically.
Reduced admin workload by 60% and established hands-free local marketing generation.
RadianceSIS
Instant Private Document Search for Internal Teams
Staff wasted hours digging through scattered policy documents and SOPs, while management worried about sensitive files leaking into public AI tools.
Built a private document search tool that lets staff ask questions in plain English and get instant answers sourced directly from internal manuals—strictly adhering to user permission levels.
100% data security compliance with instant, verifiable answers for employees.
Member Portal Platform
Smart Membership Management & Operations
Organization leaders relied on chaotic spreadsheets, paper forms, and manual check-ins that consumed hours every week.
Built an all-in-one membership portal featuring automated check-ins, instant health dashboards, and automated member outreach tools.
Replaced hours of manual admin tasks with self-operating check-ins and automatic updates.
Lax Evals / FieldIQ
Digital Tryouts & Automated Score Calculations
Youth sports programs managed tryouts using physical clipboards and chaotic spreadsheets, leading to multi-evaluator scoring bottlenecks.
Deployed a digital tryout evaluation platform featuring automated score calculations and instant player-rating summaries emailed to parents.
Streamlined multi-evaluator coordination from hours to seconds; live-validated with Spring Lake Lacrosse.
InstaStatsAI
Sports Video Analytics & Automated Video & Score Processing
Commercial sports analytics software costs $50K–$500K/year, placing pro-grade analytics out of reach for regional academies and schools.
Built an automated system utilizing secure video recognition models to process raw gameplay footage automatically.
Delivers pro-grade analytics at SaaS price points while completely eliminating typical manual errors.
RecruitLoop ATS
AI Candidate Screening & Multi-Tenant Recruiter Operations
SMBs spend 10+ hours a week manually reviewing résumés, tracking applicants in spreadsheets, and managing chaotic hiring pipelines.
Built an AI-first talent platform featuring automated résumé parsing, candidate score synthesis, and role-gated recruiter dashboards.
Replaced manual screening bottlenecks with autonomous candidate scoring and accelerated time-to-hire.